Appointments / Events
 
Add / Modify / Delete
 
1. Quick Add / Modify event
  • To quick add / modify an event, the Enable mouse interactive on desktop option must be checked at general option window.
  • After this option enabled, you will can auick adding an event by double clicking dates on the desktop calendar. Or directly click the event title on desktop to enter event edit window.
2. Add new event from main menu
  • Right click the cool calendar icon and system tray, choose New event... from the pop up menu.
3. Add / Modify event from events list window
  • Add event: Click Events at preference window switch to events list page, click button to create a new event; or click mouse right button at the events list viewer, choose New event... from the pop up menu.
  • Edit event:
    • Switch to events list page, select correspond event from events list viewer, click button or click mouse right button, then choose Modify... from the pop up menu.
    • You can also enter event edit window by double click an event at the events list viewer.
    • Note: You can only modify one event at a time.
  • Refer Browse events for more information.
4. Delete event(s)
  • Switch to events list page, select one or more events from the list, click button, or click mouse right button, then choose Delete... from the pop up menu, click Yes when the confirm message pop up.
5. Edit event window - Basic information

See figure 1:


(Figure 1)

  • Subject: Title of the event.
  • Save as .ics file: Click to save current event as .ics format file, many programs are support iCalendar format, such as Microsoft outlook, after you save the event to .ics format file, you can export to other programs. Click here for more information about Import /Export .
  • Attachment(s): Select attachment from the attachment list. Click button to add attachment.
  • Category: Choose the event category, after you choose a catefory, program will auto attach an icon to the event unless you remove the setting, see other settings for detail.
  • Start Time / End Time: The starting/ending date and time of the event. When recurrence is set, this option will be disabled.
  • Reminder: Activates reminder settings so as to notify users of the coming events with messages or sounds. Default remind time is 15 minutes before the event.
  • Play remind sound: Activates sound reminder. Click to select the sound file.
  • Full day event: Click to set the event as a full day event.
  • Recurrence setting: Click this button to pop up the recurrence setting window see figure 2.
6. Edit event window - Recurrence pattern

See figure 2:


(Figure 2)

  • Time: Start/end time, support manual input.
  • Recurrence pattern: Repeat intervals, fully compatible with Microsoft outlook.
    • Daily: By days. Fixed number of days or every weekday. (You can set the workday at general options page)
    • Weekly: By weeks. Specific day of the week at an interval of selected number of weeks.
    • Monthly:
      • By months: Specific day in the month at an interval of selected number of months.
      • By months: Specific day of a week, e.g. Tuesday on the third week in every three months.
    • Yearly:
      • By years: Specific day in a specified month.
      • By years: Specific day of a week of a specified month, e.g. First Monday of May.
  • Range of recurrence:The time span where recurrence happens
    • Starts on: Start date.
    • No end date: No end date is set. The event will be repeated infinitely.
    • Ends after (n) counts: Event will be repeated n times before its completion.
    • Ends by: The final date of recurrence.
  • Remove recurrence setting: Clear all recurrence settings. When recurrence is set for the event, this button is automatically enabled.
7. Edit event window - Other settings

See figure 3:


(Figure 3)

  • Display an icon for the day the event occurs on calendar: After enable this option, you may set an icon for the event, program will auto display an icon for the day the event occurs on the calendar, so that you can easy to know which things you need to do at the day just by take a quick look on the desktop calendar. (Figure 4)
  • Display large icon: If you checked this option, program will use a large icon for the day the event occurs on the calendar, the day numbe will not diaplyed, otherwise, display a small icon besides the day number. (Figure 4)
  • Select an icon: Click the button to pop up the icon selector window (Figure 5). By default, when you select a category for the event at basic information page, program will auto assign an icon for the event according the category you choosed, you can change the icon here.

    Figure 4 Figure 5
 
Browse events

See figure 6:


(Figure 6)
1. Switch list mode

Click correspond button to switch the list mode, the days to be listed are display in selected status on the calendar.

Daily view
Weekly view
Monthy view
2. Switch calendar date
  • Click Today switch to daily view and list today's events list.
  • Click the correspond date on calendar to change the list date. (List mode didn't change)
  • Click button switch calendar date to previours month.
  • Click button switch calendar date to next month.
  • Click button to bring up the date select window, you may choose or input a special date that you want.
  • Click the calendar header will pop up the months list window, you can quick switch to another month. (Figure 7)


    (Figure 7)
Import / Export

Click button at the events list page will pop up the Exort / Import window. (Figure 8)


(Figure 8)
1. Import
  • Click button and choose a file to import, currently we only support import XML format file. This function is designed for backup / restore events data, you can first export the events data to a XML file and backup it, then you can import the events data when you install cool calendar on other computers.
  • Note: When the correspond event already exist, program will skip the event, no change with the exist event.
2. Export
  • You can choose export to Microsoft Outlook, Text file, Web page file or XML file.
  • The exported web page is like figure 9, text file is like figure 10.

    (Figure 9)
     
    (Figure 10)


Reminder Setting

Select Reminder at the preference window switch to Reminder setting page, see figure 11:


(Figure 11)
1. Reminder
  • Default reminder: This is to set the default reminder for minutes before event start time when create a new event.
  • Auto close the reminder window after display for: If this option checked, the reminder window will auto closed after display for the minutes you selected, when close the reminder window, dismiss or snooze the reminder is according which you selected in the next option "Time to display reminder agian after snooze an item".
2. When close the reminder window

  • Snooze all items listed on the reminder window: Close the reminder window, and display the reminder again after the time you set in "Time to display reminder agian after snooze an item".
  • Dismiss all items listed on the reminder window: Close the reminder window, and clear the reminder setting of all events listed on reminder window, if the event enabled recurrence, the reminder time will auto set to next time the event occurs.
3. Reminder window

When the reminder is set, the system will automatically display reminder messages at the specified time before the event due time, see figure 12:


(Figure 12)

  • Click event title to open event editing window.
  • Select the event and click to dismiss the reminder, or click to snooze the reminder.
  • Click to select all events.
  • By default, 5 minutes after the reminder snoozed, the reminder message will pop up again.
  • By default, close the reminder window will auto dismiss all items on reminder window, to set the reminder option, see Reminder Setting.
 
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